MINUTES OF THE MEETING OF
THE BOARD OF TRUSTEES OF THE OLD BRIDGE PUBLIC LIBRARY
APRIL 6, 2005

Present:
Joseph Nuzzo, President
Mary Chamberlain, Vice President
Steven Goldman, Treasurer
Kathryn Arabia, Secretary
Tara Flynn-Rozanski, Trustee
Dr. Joan George, Trustee
Linda Seiler, Trustee
James Phillips, Mayor
Dr. Patricia Johnson, Superintendent of School’s Alternate
Margery Cyr, Director

Absent:
Barbara Cannon, Mayor’s Alternate

The President called the meeting to order at 7:35 p.m. and announced the meeting had been advertised and would be conducted in accordance with the Sunshine Law. The Secretary called the roll.

Mr. Nuzzo stated the Board is meeting is being held at the Laurence Harbor Branch this month.

The President called the meeting to order at 7:35 p.m. and announced the meeting had been advertised and would be conducted in accordance with the Sunshine Law. The Secretary called the roll.

Mr. Nuzzo stated the Board is meeting is being held at the Laurence Harbor Branch this month.

Minutes

Motion: made by Steven Goldman, seconded by Dr. Patricia Johnson, to approve the minutes from the March 9, 2005 as amended. Vote: Yes: Joseph Nuzzo, Steven Goldman, Kathryn Arabia, Tara Flynn-Rozanski, Linda Seiler and Dr. Patricia Johnson; Mary Chamberlain and Dr. Joan George abstained.

Finance

Motion: made by Steven Goldman, seconded by Mary Chamberlain, to approve the bill listing in the amount of $167,790.41. Unanimously approved

FY 2004/2005 Operating Budget

Motion: made by Kathryn Arabia, seconded by Steven Goldman, to approve the FY 2004/2005 operating budget in the amount of $1,831, 405.00. Unanimously approved

Personnel Committee

Mrs. Chamberlain reported the Personnel Committee met at 6:30 p.m. prior to the Board meeting. The committee discussed the possibility of changing the currently vacant, Librarian II, Head of Support Services position to an Assistant Director’s position. Mrs. Cyr presented a draft of a job description for such a position. The committee discussed the issue and agreed that such a change was in the best interest of the Library and should be done right away. Because the current position is vacant, now is the opportune time to implement this change. The committee will recommend to the Board that this change be made; and asked Mrs. Cyr to send each Board member a copy of the draft Assistant Director’s Job Description a week or so before the May Board meeting.

Personnel

Motion: made by Dr. Patricia Johnson, seconded by Steven Goldman, to approve the termination of Circulation Library Page, Michael Payne, effective March 15, 2005. Unanimously approved

Director’s Report

The Board reviewed and accepted the Director’s Report.

Old Business

Lighting Project

Mrs. Cyr informed the Board that she is waiting to hear from Joe Criscuolo on when the final walk through will be scheduled. Once scheduled, she will let Steven Goldman and Joseph Nuzzo know.

Mr. Goldman asked that all staff members be trained on the where all the on/off switches are located in the building.

Roof Inspection

Mrs. Cyr reported the Annual Roof Inspection has been re-scheduled for April 19, 2005.

Mrs. Cyr informed the Board that Joe Criscuolo, from the Township, brought over a roofing contractor, who is under the state contract, to meet her. The roofer will visit the Library tomorrow to do a roof evaluation. During the conversation with the roofer, he agreed that the Cummins Company’s estimate of $1,500,000 for a new roof is probably accurate.

Mrs. Cyr reported to the Board she will meet with Joe Criscuolo and Michael Jacobs to discuss the library’s roof and how it will be presented to the Township Council for funding.

Mayor Phillips informed the Board the library will get a new roof.

Vending Machines

After a lengthy discussion, the Board decided not to install vending machines in the public areas of the library.

Acceptable Behavior Policy

There was extended discussion about drink and food in the Library and in the Acceptable Behavior Policy. The following motion was made:

Motion: made by Dr. Joan George, seconded by Linda Seiler, to remove the top two food bullets from the draft Acceptable Behavior Policy for further study. Vote: Yes: Linda Seiler, Tara Flynn-Rozanski, Mary Chamberlain and Dr. Joan George; No: Kathryn Arabia, Steven Goldman, Joseph Nuzzo and Dr. Patricia Johnson.

Motion: made by Dr. Patricia Johnson, seconded by Steven Goldman, to approve the Acceptable Behavior Policy as presented. Vote: Yes: Kathryn Arabia, Mary Chamberlain, Dr. Patricia Johnson, Joseph Nuzzo, Tara Flynn-Rozanski and Steven Goldman; No: Dr. Joan George and Linda Seiler.

New Business

Caulking

Mrs. Cyr reported that Raritan Bay Contractors has started the caulking work. The custodian has not yet started to repair the drywall in the large meeting room.

Staff Day – June 10, 2005

Motion: made by Steven Goldman, seconded by Dr. Patricia Johnson, to approve the closing of the library for Staff Day, June 10, 2005. Unanimously approved.

FY 2005/2006 Budget

The Finance Committee reported that it had met on March 22, 2005 to draft a proposed operating budget for fiscal year 2005/2006. This proposed budget was presented to the Library Board for discussion and approval. The Board discussed at length the status of the fiscal year and projections for next fiscal year. The draft proposed budget was reviewed and discussed. It was agreed that the draft proposed budget should be sent to the Township’s Finance Office as it is drafted.

Motion: made by Steven Goldman, seconded by Dr. Joan George, to approve the proposed FY 2005/2006 budget in the amount of $1,942,451.00. Unanimously approved

Adjournment

Motion: made by Mary Chamberlain, seconded by Steve Goldman. Unanimously approved.

Respectfully submitted,

Kathryn Arabia, Secretary

Library Board of Trustees

Date Approved: May 11, 2005