MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES
OLD BRIDGE PUBLIC LIBRARY
April 9, 2003
Present: Steven Goldman, President
Mary Chamberlain, Vice President
Mary Gannon, Treasurer
Joseph Nuzzo, Secretary
Scott Glaser, Trustee
Barbara Cannon, Mayor
Arthur Freihon, Superintendent of School's Alternate
Louisa Colon, Mayor's Alternate
Margery Cyr, Director
Maria Nowak, Executive Assistant
Absent: Rita Peterson, Trustee
Roman Sohor, Trustee
The President called the meeting to order at 8:00 p.m. and announced that the meeting had been advertised and would be conducted in accordance with the Sunshine Law. The Secretary called the roll.
Minutes
Motion: made by Mary Chamberlain, seconded by Mary Gannon, to table approving the
March 12, 2003 Board minutes until the May 14, 2003 Board meeting. Unanimously approved.
Finance
Motion: made by Mary Gannon, seconded by Mary Chamberlain, to approve the bill listing in the amount of $125,394.44 as presented. Unanimously approved.
Budget FY 2003/2004
Mrs. Cyr informed the Board the Library's proposed budget for FY 03/04 was submitted to the Township's Finance Office on March 21, 2003 with added funding for the book and periodicals line items and the positions of one part-time custodian and three part-time para-professionals. Mrs. Cyr said she is waiting to receive an appointment for Budget review with Finance Director Shah and the Township Administration.
PERSONNEL
Temporary Appointment
Motion: made by Arthur Freihon, seconded by Mary Gannon, to approve temporary appointment of part-time substitute Librarian I Linda Keller, effective March 25, 2003 at an hourly salary of $20.64. Unanimously approved.
Statistics
Mrs. Cyr reported February statistics showed a decline due to several several closed days and the inclement weather. Statistics were placed on file.
LIBRARY BUILDING
Lighting
The Board discussed the lighting bids and a letter from Mr. Barone and a memo from Township Engineer John Vincenti. The lighting bids were all in excess of the estimated budget. The bids ranged from a low of $289,000 to a high of $699,905.
The Board set up a work session to discuss the lighting project for Wednesday, May 14 at 7:00 p.m. and asked Mrs. Cyr to invite Mr. Barone, Bob Heims, Project Manager and John Vincenti, Township Engineer.
Mr. Goldman asked Mrs. Cyr to have the custodians begin changing the light bulbs which has been put off due to the pending lighting project.
Roof Repair
Mrs. Cyr reported the final walk-through with Cummins Company and Mike's Roofing is scheduled for April 16, 2003. This is an additional walk-through; a few items remained to be completed after the first final walk-through. The roof repair has now been completed and all is in order. The roof continues to deteriorate and new leaks are still developing.
Lobby Mat
Mr. Glaser informed Mrs. Cyr he would put someone from Milliken Carpets in touch with her. He has done business with Milliken and they may be able to help the library with the replacement of the lobby mat.
Large Meeting Room Shades
Mrs. Cyr reported she has spoken with Mr. Barone in regard to the shades and is waiting to hear back from him with recommendations.
Mr. Glaser said he is still working on trying to find an electrician for the job.
Furniture for the Young Adult Area
Mrs. Cyr reported the furniture for the young adult area has been ordered and will be delivered on Thursday, April 10, 2003.
LIBRARY SERVICES
Café Cart
Mrs. Cyr reported she has informed the café cart of the Board's disenchantment with the cart. Since that time a menu has been devised and distributed with the Library's meeting room application.
Collection Development Policy
Mary Gannon reported the Policy Committee met and reviewed the new draft Collection Development Policy and recommends to the Board they accept it.
Motion: made by Mary Gannon, seconded by Mary Chamberlain, to accept the Collection Development Policy. Unanimously approved.
Mr. Goldman asked Mrs. Cyr to extend a "job well done" to the staff on behalf of the Board.
Emergency Procedures
Mrs. Chamberlain asked if the emergency procedures manual has been completed. Mrs. Cyr said that the department heads would be working on it beginning this week.
NJ Annual Report
Mrs. Cyr reported the annual report has been submitted to the State. All statistical reports show an increase in usage with the exception of the number of reference and information questions fielded by librarians. This is indicative of the changing usage or public libraries by the community members. In 2001, the circulation of audio visual materials is now 26% of the total circulation. This is also a large increase over previous years.
Reference Statistical Report
Mrs. Cyr reported Wendi Smolowitz finished the library's reference statistical report, which showed how the library's usage has changed and the different type of reference questions the librarians are now receiving.
Mrs. Cyr said she will have the full report for the Board at the May board meeting.
NJLA Annual Conference
Mrs. Cyr informed the Board many of the Library's librarians attended the conference for one day. Mrs. Cyr attended the conference on both days. Mrs. Cyr said she found the conference extremely informative.
Mrs. Cyr asked Debbie Stoppello to share with the Board her experience at the Conference. Mrs. Stoppello was present for the pre-conference day and attended a program about retail-style libraries and about giving people what they want and not what we think they need.
Department Reports
The Board reviewed and accepted all department reports.
Adjournment
Motion: made by Mary Chamberlain, seconded by Mary Gannon, to adjourn the meeting at 8:45 p.m. Unanimously approved.
Respectfully submitted,
Joseph Nuzzo, Secretary
Library Board of Trustees
Date Approved: May 14, 2003
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