MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES
OLD BRIDGE PUBLIC LIBRARY
July 16, 2003
Present: Steven Goldman, President
Mary Chamberlain, Vice President
Mary Gannon, Treasurer
Joseph Nuzzo, Secretary
Scott Glaser, Trustee
Louisa Colon, Mayor's Alternate
Arthur Freihon, Superintendent of School’s Alternate
Margery Cyr, Director
Maria Nowak, Executive Assistant
Absent: Rita Peterson, Trustee
Guests: Mary Garcia and Anita Roik
The President called the meeting to order at 7:35 p.m. and announced that the meeting had been advertised and would be conducted in accordance with the Sunshine Law. The Secretary called the roll.
Mrs. Cyr introduced attending staff members Mary Garcia and Anita Roik.
Minutes
Motion: made by Mary Chamberlain, seconded by Joseph Nuzzo, to approve the June 11, 2003 Board minutes as amended. Vote: 5 yes; two abstentions
Finance
Motion: made by Mary Gannon, seconded by Arthur Freihon, to approve the bill listing in the amount of $114,013.62 as presented. Unanimously approved.
Motion: made by Mary Gannon, seconded by Mary Chamberlain to approve the revised FY 02/03 budget as presented. Unanimously approved.
Motion: made by Mary Chamberlain, seconded by Arthur Freihon to move $5,000 from 02/03 budget line item payroll to commitments payable: SUI reimbursement effective June 30, 2003. Unanimously approved.
Motion: made by Mary Chamberlain, seconded by Arthur Freihon to move $5,000 from commitments payable: SUI reimbursement to SUI/Trust account to provide funding for possible future unemployment claims effective July 16, 2003. Unanimously approved.
Motion: made by Mary Gannon, seconded by Arthur Freihon, to move $5,000 from the following 02/03 budget line items to commitments payable line items effective June 30, 2003:
$3,496.42 from Payroll to Commitments Payable: Sick Leave
$1,053.98 from FICA to Commitments Payable: Sick Leave
$ 449.60 from Processing Supplies to Commitments Payable: Sick Leave
Unanimously approved.
Motion: made by Mary Gannon, seconded by Arthur Freihon, to move $5,000 from commitments payable: Sick Leave to Sick Leave Cash Account to provide funding for future payments of accumulated time for full-time employees resignations or retirement effective July 16, 2003. Unanimously approved.
Motion: made by Mary Gannon, seconded by Joseph Nuzzo, to move $107,553.75 from the following 02/03 budget line items to commitments payable line items for outstanding bills; purchasing of new computers for the pending automation system upgrade for the public; purchasing of library furnishings; cleaning of library carpet; repair and painting of library walls and offices throughout the building:
Amount 02/03 Budget Commitments Payable
121.05 Advertising & Publicity Advertising & Publicity
7,050.00 Legal Fees Advertising & Publicity
818.07 Disability Advertising & Publicity
10.88 Periodicals Advertising & Publicity
8,000.00
2,701.55 AV AV
1,975.95 Automation Automation
7,741.25 Books Books
3,607.14 Building Maint/Central Building Maint/Furnishing & Equip.
623.80 Payroll Building Maint/Furnishing & Equip.
504.72 Payroll Building Maint/Central
40.00 Payroll/Accounting Building Maint/Central
4,775.66
1,063.61 Building Maint/LH Building Maint/LH
10,171.88 Payroll Building Maint/LH
11,235.49
802.00 Building Repairs Building Repairs
8,273.00 Payroll Building Repairs
1,100.00 Processing Supplies Building Repairs
10,175.00
274.25 FICA Custodial Supplies
320.00 Payroll/Accounting Equipment Maintenance
3,607.19 Furnishings & Equipment Furnishings & Equipment
39,608.81 Payroll Furnishings & Equipment
43,216.00
450.00 Automation Library Supplies
210.00 RAE Library Supplies
1,500.00 Payroll Library Supplies
128.72 Periodicals Library Supplies
181.50 MF Library Supplies
154.31 Processing Supplies Library Supplies
140.00 Payroll/Accounting Library Supplies
53.79 RAE Library Supplies
630.28 Automation Library Supplies
3,448.60
7,498.60 FICA On-line Services
3,431.40 On-line Services On-line Services
10,930.00
2,150.00 Payroll Postage
250.00 Processing Supplies Processing Supplies
226.57 TTD TTD
100.00 Audit/Bond TTD
33.43 RAE TTD
360.00
Unanimously approved.
Mr. Goldman asked it be noted in the minutes that this is not additional monies; it is monies in the Library’s current fiscal year 02/03 being moved to commitments payable.
PERSONNEL
Termination
Motion: made by Arthur Freihon, seconded by Mary Gannon, to approve the termination of Library Page, Keith Berg effective July 21, 2003. Unanimously approved.
Resignation
Motion: made by Arthur Freihon, seconded by Mary Chamberlain, to accept the resignation of part-time Reference Librarian I Teresa Cuesta, effective June 25, 2003. Unanimously approved.
New Appointment
Motion: made by Mary Gannon, seconded by Mary Chamberlain, to approve the hiring of part-time Reference Librarian I Jennifer Muller, effective July 15, 2003 at an hourly salary of $21.47. Unanimously approved.
Employee Commendations
Mrs. Chamberlain commended the job Theresa Wordelmann did at the schools this past month on the library’s YA Summer Reading Program and Theresa and Juley Rodwogin’s presentation they both made on New Jersey Channel 12 on YA/Adult Summer Reading Programs.
Mrs. Chamberlain asked that a letter be placed in both their personnel files.
STATISTICS
Statistics were placed on file.
LIBRARY BUILDING
Lobby Mat
Mrs. Cyr reported the lobby mat should be installed within a few weeks and will take approximately four hours to install.
Large Meeting Room Shades
Mrs. Cyr reported the meeting rooms shades are in the process of being repaired. Black coverings have been placed on the windows where the shades were taken down for repair. It will take approximately three weeks for the broken shades to be replaced.
Electrical System
Mr. Nuzzo asked for the status on the electrical project. Mrs. Cyr said she has spoken with Councilman Testino and his suggestion was that a few of the library board members should meet with Councilman Butler to discuss the problem.
Mrs. Cyr assured Councilman Testino the emergency situation has been taken care of and corrected so there is no emergency existing.
Mr. Goldman asked Mrs. Cyr to set up a meeting with Councilman Butler after August 11. Mr. Nuzzo said he would also like to attend the meeting.
LIBRARY SERVICES
Emergency Procedures
Mrs. Cyr reported the first draft of the Emergency Procedure Policy has been sent to all the policy committee members.
Chairperson Mary Gannon said she would set up a meeting to go over the emergency procedures policy.
Summer Reading Program
Mrs. Cyr informed the Board the summer reading program is going extremely well. The Library had two kick-off parties, one on Friday for the children and one on Sunday for adults and teens.
Mrs. Cyr said the staff did a wonderful job. T-shirts and prizes were distributed and refreshments were served.
CIPA
Mrs. Cyr reported CIPA is a law written a couple of years ago and has been progressing through the courts. This law requires public libraries and schools who receive federal funding to install filters on their Internet computers.
The American Library Association and civil liberty groups have fought this law to the Supreme Court. The Supreme Court has issued a ruling stating that libraries who receive federal funding will be required to install filters and that libraries will also be required to turn off the filters if a customer asks for the filter to be turned off.
Mrs. Cyr said our library does not receive direct federal funding; however, our Internet provider is through LMxAC and they do receive federal funding.
Mrs. Cyr is on the Board of LMxAC. This Board will meet on July 17 to discuss this issue. Mrs. Cyr said she will send a memo out to the Library Board after her meeting with the LMxAC Board.
Department Reports
The Board reviewed and accepted all department reports.
There were no comments from the public.
Library Calendar of Events and Bookends
Mr. Freihon commented Mrs. Cyr and her staff on the Library’s calendar of events and Bookends.
Cable
Mr. Goldman asked Mrs. Cyr to follow-up with Township Attorney Bill Ruggierio on new cable for the library.
Executive Session
The Board went into executive session at 7:42 p.m.
The Board went back into public session at 8:00 p.m.
The Board announced a matter of personnel was discussed and no action was taken at this time.
The Board went into executive session at 8:27 p.m.
The Board went back into public session at 8:45 p.m.
The Board announced a matter of personnel was discussed and no action was taken at this time.
Adjournment
Motion: made by Arthur Freihon, seconded by Joe Nuzzo to adjourn the meeting at 8:55 p.m. Unanimously approved.
Respectfully submitted,
Joseph Nuzzo, Secretary
Library Board of Trustees
Date Approved: October 8, 2003
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