MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES
OLD BRIDGE PUBLIC LIBRARY
December 10, 2003
Present:
Steven Goldman, President
Mary Chamberlain, Vice President
Mary Gannon, Treasurer
Kathryn Arabia, Trustee
Louisa Colon, Mayor’s Alternate
Michael Santa Mari,a Superintendent of School’s Alternate
Margery Cyr, Director
Maria Nowak, Executive Assistant
Absent:
Scott Glaser, Trustee
Joseph Nuzzo, Secretary
Rita Peterson, Trustee
Library Staff:
Arlene Robinson, Wendi Smolowitz and Shirley Zuk
Public:
Linda Seiler
The President called the meeting to order at 7:40 p.m. and announced that the meeting had been advertised and would be conducted in accordance with the Sunshine Law. The Vice President called the roll in the absent of the Secretary.
Minutes
Motion: made by Mary Chamberlain, seconded by Louisa Colon, to approve the November 12, 2003 Board Minutes as presented. Unanimously approved.
2004 Library Board Meeting Schedule
Motion: made by Kathryn Arabia, seconded by Michael Santa Maria, to approve the 2004 Library Board meeting schedule as follows:
January 14, 2004
February 11, 2004
March 10, 2004
April 14, 2004
May 12, 2004
June 9, 2004
July 14, 2004
August (no meeting scheduled)
September 8, 2004
October 13, 2004
November 10, 2004
December 8, 2004
Unanimously approved
Finance
Motion: made by Mary Gannon, seconded by Mary Chamberlain, to approve the bill listing in the amount of $105,727.05 as presented. Unanimously approved.
Audit
Mrs. Cyr reported that the Library’s Fiscal Year 2002/2003 audit has been received from the auditor. The audit confirms that the Library’s fiscal books are in order and contains no recommendations for improvements or changes. After reviewing the audit, the Board thanked Mrs. Cyr and Mrs. Nowak for a job well done. Mrs. Cyr commended Mrs. Nowak for her excellent work with the Library’s accounts over the year. The Board all agreed there is no need for the auditor to attend the January 14, 2004 Board meeting.
Motion: made by Mary Gannon, seconded by Louisa Colon, to accept the Library’s audit as presented. Unanimously approved.
Statistics
Mrs. Cyr reported statistics are still showing a downward trend. Mrs. Cyr is not confident the attendance numbers are accurate. We will be looking at different counting devices after the holidays. Mrs. Cyr is fairly confident the circulation numbers are accurate and they are showing a slight decrease from the same time last year. Weeding is continuing and the collection is starting to look better; the public will begin to respond to that. The computer use number is more accurate than last year as the library now has a method in place for keeping track on computer usage. Statistics were placed on file.
PERSONNEL
New Appointments
Motion: made by Mary Gannon, seconded by Mary Chamberlain, to approve the hiring of Sara Hansen, Librarian II, Head of Electronic Resources at an annual salary of $46,114.48 effective December 8, 2003. Unanimously approved.
Resignation
Motion: made by Mary Chamberlain, seconded by Louisa Colon, to accept the resignation of Technical Services page Melissa Cottrell, effective December 2, 2003. Unanimously approved.
Retirement
Motion: made by Mary Chamberlain, seconded by Louisa Colon, to approve the retirement of June McNamara, Head of the Laurence Harbor Branch, effective December 31, 2003. Unanimously approved with regret and good wishes.
Mrs. Cyr will invite Mrs. McNamara to the January Board meeting so the Board can present her with their retirement gift.
Personnel Committee
Mrs. Chamberlain reported the Personnel Committee met prior to the Board meeting to work on the Director’s year end evaluation. 2004 Holiday Schedule
Motion: made by Michael Santa Maria, seconded by Kathryn Arabia, to approve the 2004 Holiday Schedule as presented as follows:
New Year’s Day Thursday, January 1 - CLOSED
Martin Luther King’s Day Monday, January 19 - OPEN
Lincoln’s Birthday Thursday, February 12 - OPEN
President’s Day Monday, February 16 - OPEN
Good Friday Friday, April 9 - OPEN
Closed Easter Sunday, April 11/not a holiday)
Memorial Day Monday, May 31 - CLOSED
(Closed Sunday 5/30)
Primary Election Day Tuesday, June 1 - OPEN
Independence Day Monday, July 5 - CLOSED
Labor Day Monday, September 6 - CLOSED
(Closed Saturday 9/4 & Sunday 9/5)
Election Day Tuesday, November 2 - OPEN
Veteran’s Day Thursday, November 11 - OPEN
Thanksgiving Day Thursday, November 25 - CLOSED
Day after Thanksgiving Friday, November 26 - OPEN
Christmas Eve Friday, December 24 - CLOSED
(HOLIDAY)
Christmas Day Saturday, December 25 - CLOSED
(NOT A HOLIDAY)
New Year’s Eve Friday, December 31 - CLOSED
(HOLIDAY)
ONE FLOATING HOLIDAY TO BE USED IN CURRENT YEAR OR LOST
2005 HOLIDAY SCHEDULE (preliminary)
New Year’s Day Saturday, January 1, 2005 - CLOSED
(NOT A HOLIDAY)
Unanimously approved
LIBRARY BUILDING
Lighting Project
Mrs. Cyr reported the lighting bids would be advertised before the holidays. The Board asked Mrs. Cyr to keep them up-to-date.
Roof
Mrs. Cyr informed the Board she has spoken with Legislator Sam Thompson’s office and his office will make a call to inquire about the status of the $75,000 grant the Library applied for. She is waiting to hear back from his office.
Leakage at Floor Level
Mrs. Cyr reported there is no indication of new leakage at the floor level since the latest snow.
LIBRARY SERVICES
Coffee Cart
The Board reviewed correspondence from C.A.I. Vending. The Board deferred the coffee cart issued until 2004.
Volunteer Reception
Mrs. Cyr reported Maria Nowak will chair of the Volunteer Reception team. Mr. Goldman and Mrs. Chamberlain will also serve on the committee. Maria Nowak informed Mr. Goldman the first meeting of the team would be held after the holidays.
Policy Committee Meeting
Mrs. Cyr stated a Policy Committee meeting is needed to go over several draft policies. Mary Gannon said she would call Mrs. Cyr to set up a meeting date.
Automation Vendor
Mrs. Cyr reported LMxAC received bids from Dynix, Sirsi, Carl and iii for a new automation system. Committees throughout the consortium are reviewing all four bids. A decision on a new automation vendor should be made by mid-January. Mr. Goldman asked Mrs. Cyr to keep the Board up-to-date.
Department Reports
The Board reviewed and accepted all department reports.
There were no comments from the public.
Adjournment
Motion: made by Mary Gannon, seconded by Louisa Colon, to adjourn the meeting at 8:22 p.m. Unanimously approved. |