MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES
OLD BRIDGE PUBLIC LIBRARY
October 9, 2002
Present: Steven Goldman, President
Mary Chamberlain, Vice President
Mary Gannon, Treasurer
Joseph Nuzzo, Trustee
Barbara Cannon, Mayor
Louisa Colon, Mayor's Alternate
Arthur Freihon, Superintendent of School's Alternate Mayor
Margery Cyr, Director
Absent: Rita Peterson, Secretary
Roman Sohor, Trustee
Nicole Okun, Superintendent of Schools
Maria Nowak, Executive Assistant
The President called the meeting to order at 7:35 pm and announced that the meeting had been advertised and would be conducted in accordance with the Sunshine Law. The Treasurer called the roll in the absence of the Secretary.
Minutes
Motion: made by Mary Chamberlain, seconded by Louisa Colon, to approve the September 12, 2002 Board minutes as presented. Unanimously approved.
Statistics
Mr. Goldman said he is very pleased with the Library's statistics. The increases in the numbers are gratifying. Mrs. Chamberlain feels the attendance has a lot to do with the computer programs the Library is offering to the public. The Board all agreed.
Statistics were placed on file.
FINANCE
Motion: made by Mary Gannon, seconded by Arthur Freihon, to approve the bill listing in the amount of $95,478.81 as presented. Unanimously approved.
Council Library Committee
Mrs. Cyr informed the Board she still does not have a report on the Council's Library Committee meeting. She has called Council President Butler and is waiting a call back.
Mr. Goldman stated that we are now four months into the new fiscal year and have not heard from the Town Council about the status of the department budget meeting; the Library will have to make some plans. The Library has a short-fall of $33,500 and the Board has an obligation to the residents of Old Bridge to not overspend the Library's budget. Mr. Goldman said the Board will have to make a decision on what to do whether the Township Council acts or not; the Library will wait another month.
PERSONNEL
New Appointment
Motion: made by Mary Gannon, seconded by Arthur Freihon, to approve the hiring of Deborah Stoppello, Librarian I, effective October 16, 2002 at an annual salary of $37,574.74. Unanimously approved.
Personnel Committee
Mrs. Chamberlain informed the Board the Director would like to meet with the Personnel Committee; but asked that this be put off until January. The Board agreed.
LIBRARY BUILDING
Lighting
Mrs. Cyr reported Township Attorney Bill Ruggierio has finished his work on the specs and Bob Heims has completed his work on the specs. The specs have gone back to Mr. Barone for a bit of reworking. Mr. Heims said it will not be long before we received the completed specs back. Once the specs are received the lighting project will go out for bid.
Roof Repair
Mrs. Cyr reported the second pre-bid meeting was held last week with quite a few contractors in attendance. Mrs. Cyr said the bid opening is Thursday, October 17 at 10:00 a.m.
The Board asked Ms. Cyr to call Mr. Vitale and ask what the difference in cost would be between the original soffit specs and the actual soffit specs as determined in the second roof specifications. Should the difference be significant in the second cost estimates, the Board does not believe they should be responsible for paying the additional cost of the second bid process.
The Board asked for a report at the next meeting.
LIBRARY SERVICES
Friday Opening Time
Motion: made by Mary Chamberlain, seconded by Arthur Freihon, to approve the permanent Friday opening time of 9:30 a.m. for the Library. Unanimously approved.
Volunteer Reception
Mrs. Cyr reported Tim Niland and Theresa Wordelmann are co-chairing the volunteer reception. The Board will be hearing from them shortly.
POLICIES
Mary Gannon reported that the Policy Committee had met again to review the comments from Board members about the Board by-laws and the Circulation Policy. After discussion, the following motions were made:
Board By-Laws
Motion: made by Mary Gannon, seconded by Arthur Freihon, to approve the Board of Trustees by-laws as revised. Unanimously approved.
Circulation Policy
Motion: made by Mary Gannon, seconded by Steven Goldman, to approve the Circulation Policy as revised. Unanimously approved.
Library Building
Outside Landscaping
Mr. Goldman asked Mrs. Cyr if she has had a chance to contact Home Depot or Lowe's in regard to donating bushes etc. for the front landscaping. She has not had the opportunity to do this.
Coffee Cart
Mrs. Cyr reported to the Board about a complaint from a patron in regard to the coffee cart. Mrs. Cyr invited the patron to the Board meeting so he could express his concerns to the Board; but the patron refused and said he would take them to the Township Council.
Correspondence
The Board reviewed and accepted all correspondence.
Department Reports
The Board reviewed and accepted all department reports.
The Board went into Executive Session at 7:40 p.m.
The Board went back into Public Session at 7:45 p.m. and announced a matter of personnel was discussed.
The following motion was made:
Motion: made by Mary Chamberlain, seconded by Arthur Freihon, to approve a $3,000 increase for the Director Margery Cyr for one year retroactive back to August 13, 2002. Unanimously approved.
Mr. Goldman thanked the Director Margery Cyr for all she has done and for all she is going to do in this next year.
Mr. Goldman stated he has asked the Personnel Committee to write up a formal evaluation of the Director for her personnel file.
Adjournment
Motion: made by Mary Chamberlain, seconded by Arthur Freihon, to adjourn the meeting at 8:37 p.m. Unanimously approved.
Respectfully submitted,
Mary Chamberlain, Vice President
Library Board of Trustees
Date Approved: December 11, 2002
November 13, 2002 Board Meeting
Canceled - NO QUORUM
|