MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES
OLD BRIDGE PUBLIC LIBRARY
December 11 , 2002
Present: Steven Goldman, President
Mary Chamberlain, Vice President
Mary Gannon, Treasurer
Louisa Colon, Mayor's Alternate
Arthur Freihon, Superintendent of School's Alternate Mayor
Margery Cyr, Director
Maria Nowak, Executive Assistant
Absent: Rita Peterson, Secretary
Joseph Nuzzo, Trustee
Roman Sohor, Trustee
Barbara Cannon, Mayor
Nicole Okun, Superintendent of Schools
The President called the meeting to order at 7:30 pm and announced that the meeting had been advertised and would be conducted in accordance with the Sunshine Law. The Vice-president called the roll in the absence of the Secretary.
Minutes
Motion: made by Arthur Freihon, seconded by Mary Chamberlain, to approve the October 9, 2002 Board minutes as presented. Unanimously approved.
2003 Library Board Meeting Schedule
Motion: made by Arthur Freihon, seconded by Mary Gannon, to approve the following 2003 Board meeting schedule:
January 8, 2003
February 12, 2003
March 12, 2003
April 9, 2003
May 14, 2003
June 11, 2003
July 9, 2003
August (no meeting scheduled)
September 10, 2003
October 8, 2003
November 12, 2003
December 10, 2003
Unanimously approved
Statistics
Statistics were placed on file.
FINANCE
Motion: made by Mary Gannon, seconded by Mary Chamberlain, to approve the bill listing in the amount of $108,409.42 as presented. Unanimously approved.
FY 2003 Budget
Motion: made by Arthur Freihon, seconded by Mary Gannon, to approve moving $94.40 from Commitments Payable: Library Supplies to Commitments Payable: Postage and Freight due to unexpected postage costs. Unanimously approved.
Motion: made by Arthur Freihon, seconded by Mary Gannon, to approve moving $15,050.00 from Commitments Payable: SUI to SUI/Trust Account to provide funding for possible future unemployment claims. Unanimously approved.
Motion: made by Arthur Freihon, seconded by Mary Gannon, to approve moving $27,528.21 from the Reserve Sick Leave Account to Fund Balance effective June 30, 2002. Unanimously approved.
Motion: made by Arthur Freihon, seconded by Mary Gannon, to approve moving $27,528.21 from Fund Balance to Commitments Payable: Payroll for future personnel costs effective June 30, 2002. Unanimously approved.
PERSONNEL
Medical Leave of Absence
Motion: made by Arthur Freihon, seconded by Louisa Colon, to approve a three month sick leave without pay for Joel Weiss effective November 20, 2002 to February 20, 2003. Unanimously approved.
New Appointments
Motion: made by Arthur Freihon, seconded by Louisa Colon, to approve the hiring of Library Intern Rose Schulman, effective October 17, 2002 at an hourly salary of $12.00. Unanimously approved.
Promotion
Motion: made by Arthur Freihon, seconded by Louisa Colon, to approve the promotion for Terry Arzadon to Library Assistant II at an annual salary of $25,574.61. Unanimously approved.
LIBRARY BUILDING
Lighting
Mrs. Cyr reported she has been informed by Bob Heims the electrical project as been stalled at the Township level; there is some ambiguity about new procedures for approval of construction contracts and bidding. Alayne Shepler's office will be contacted about this problem.
Roof Repair
Mrs. Cyr reported the roof repair project will start on Monday, December 16, 2002.
Emergency Evacuation Procedure
Mrs. Chamberlain asked Ms. Cyr if the Library has an emergency evacuation procedure in place yet. Ms. Cyr said the Library is working on developing these.
LIBRARY SERVICES
SAM
The Library has implemented the SAM time and print management software for the public computers. Procedures are being developed for all departments that are involved in the use of the public computers.
Poet Laureate
Ms. Cyr has written to the Council a letter in regards to the Poet Laureate position. The Mayor has responded to the suggestions with the recommendation to move forward; but the Council has not responded.
Volunteer Reception
There is no report as the December meeting of the committee was canceled.
POLICIES
Mary Gannon stated she will set up a meeting of the Policy Committee to review the draft Collection Development Policy in the new year.
Department Reports
The Board reviewed and accepted all department reports.
Adjournment
Motion: made by Mary Chamberlain, seconded by Arthur Freihon, to adjourn the meeting at 8:10 p.m. Unanimously approved.
Respectfully submitted,
Mary Chamberlain, Vice President
Library Board of Trustees
Date Approved: January 8, 2003
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