A Statement from Middlesex County
Case Reporting Procedures Update
Over the past week, we have done a comprehensive reconciliation with the State Communicable Diseases Database. The need for this reconciliation was recognized as information in this State database changes frequently; representatives from all hospitals, labs, and facilities doing COVID-19 testing have access to add and edit information. This reconciliation involved taking every known case in the State database, referencing it against our internal information to detect any address discrepancies, and ensuring each case was distributed (or re-distributed) accurately to the appropriate municipality. It also included reconciling cases which have been added, dated retroactively, to the State database. The goal of this reconciliation was to ensure that every municipality had the most up-to-date information from the State, and to ensure that you have the most complete list to provide to your CAD officer.
In addition to reconciling the State database to our records for completeness, we have also added technological capability to the process, automating it to ensure the information is being reviewed, investigations are being launched, and information being sent out to you as efficiently as possible. This technological enhancement also includes the ability to synchronize and show deaths due to COVID-19 on our website, www.middlesexcountynj.gov/casecount.
Over the next couple of days, we will be bringing these changes online as detailed in the timeline below:
On Monday, April 20th, in addition to your normal daily “new cases” update, your CAD Designee will receive a reconciled list of all known cases to date. Please note this list will differ from the numbers currently posted on www.middlesexcountynj.gov/casecount. Please instruct your designee to, within 48 hours, review this file, and ensure all cases are entered into the CAD system. You will also receive a list of all known deaths due to COVID-19 in your municipality. It is important to note that we will NOT be adding your reconciled total or the deaths to our website on Monday.
On Tuesday, April 21st, you will receive the daily “new cases” update, and the list of deaths. It is important to note that we will NOT be adding your reconciled total or the deaths to our website on Tuesday.
On Wednesday, April 22nd, you will receive the daily “new cases” update, along with any new deaths in your municipality. When this update is posted online, it will be uploaded along with the new, reconciled list, as well as death information. A banner will be shown on our website, indicating that numbers have been updated due to reconciliation with the State, and the added technological upgrade to show deaths. Your municipal total at www.middlesexcountynj.gov/casecount will be updated on Wednesday to reflect your new, reconciled total. In addition, the website will show deaths in your municipality.