Executive Assistant for Finance
The Old Bridge Public Library seeks an enthusiastic, detailed-oriented Executive Assistant to join our Administrative team. The successful candidate should demonstrate superb clerical, financial, and internal / external customer service skills.
Responsibilities:
Prepares Trustee packages for the monthly Library Board meetings.
Communicates with vendors and maintains correspondence.
Orders office supplies and other materials and maintains supply area.
Operates and troubleshoots a variety of office equipment.
Operates office computers using a variety of software packages.
Assists the Director in developing budgets.
Maintains the Library’s accounting system.
Maintains all accounts payable and receivable vouchers and ensures timely payment
of all bills.
Ensures the Library is following federal, state and local regulations regarding financial
requirements and spending laws.
Prepares bank deposits, withdrawals, transfers and other banking transactions.
Reconciles bank statements.
Prepares financial reports for the Director and Library Board.
Maintains the petty cash account.
Confers with the Library Board’s auditor and attorney as directed.
Represents Library Administration when dealing with vendors.
May interact with patrons wishing to speak to an administrator in the absence of the Library Director.
Interacts with other Township departments on behalf of the Library, as needed.
Performs other duties as assigned.
Qualifications/Requirements:
Must have computer skills in word processing and accounting software.
Strong knowledge of QuickBooks is required.
Must have experience purchasing.
Working with a municipal budget process or library is preferred.
Possesses the ability to exercise sound judgment and to communicate effectively with other employees, vendors, staff and the general public.
Must possess a driver’s license valid in New Jersey and the ability to travel as assigned.
High school diploma required. College degree preferred